Office Management Assistant – Internship

If you’re passionate about organisation, administration, and teamwork, this internship opportunity as an Office Management Assistant at LedaMC is perfect for you. Keep reading!

updated | 06 September, 2024

ADMINISTRATION

At LedaMC, a global leader in optimising IT governance through quality and productivity models, we are growing and investing in young talent.

Develop your career with us in the Talent and Culture department. Join our team!

Main Responsibilities:

We are looking for someone to assist in the administration area. The main tasks include:

  • Administrative Support:
    • Handling incoming correspondence and phone calls.
    • Organising and filing physical and digital documents.
  • Supply Management:
    • Managing office supply purchases and replenishment (stationery, basic equipment).
    • Keeping the inventory of materials up to date.
  • Meeting and Event Coordination:
    • Booking meeting rooms and ensuring everything is set up.
    • Assisting in the planning of internal events or team meetings.
  • Basic Accounting Assistance:
    • Carrying out small administrative tasks related to finance, such as recording expenses and preparing simple reports.
    • Assisting with invoice management and basic payments.
  • Supplier Relations:
    • Communicating with suppliers to manage orders and obtain simple quotes.
    • Coordinating maintenance services when necessary.
  • Customer Service and Reception:
    • Welcoming visitors and acting as the first point of contact in the office.
    • Assisting employees and visitors in the office.
  • Compliance with Basic Office Policies:
    • Ensuring adherence to internal office policies and supporting the implementation of workplace safety policies.

Key Skills:

  • Effective Communication: Ability to professionally handle calls, emails, and visitors.
  • Organisation and Planning: Capability to maintain order in files, schedules, and supplies.
  • Proactivity: Willingness to anticipate the needs of the team and the office.
  • Basic Office Software Knowledge: Proficiency in Microsoft Office (Word, Excel, Outlook) and task management platforms, SAGE, etc.
  • Attention to Detail: Accuracy in managing simple administrative and accounting tasks.

Requirements:

  • Education: Student of administration or accounting, with the ability to sign a placement agreement.
  • Experience: Preferably 1–2 years in administrative or support roles.
  • Languages: Basic or intermediate knowledge of English or Italian is preferred.

At LedaMC, we are dedicated to providing equal opportunities for all individuals, regardless of their race, age, gender, colour, marital status, nationality, beliefs, sexual orientation, gender identity, disability, or any other physical or social condition. We foster an inclusive environment that values and respects every person, and we are committed to upholding a culture of respect and diversity in everything we do.

At LedaMC, we believe that diversity is essential to our success and in creating an enriching work environment that fosters creativity and innovation. We invite you to join our team if you share our commitment to equality and diversity.

WE ARE WAITING FOR YOU

Access our job portal to apply for the vacancies

APPLY